Receptionist

Be the welcoming face of a professional Bristol office – where organisation, people skills, and facilities support come together.

Our Client has a requirement for a Receptionist / Facility Support, who will be required to work on a contract basis in Bristol.

Role Purpose:

• To be the welcoming face of the company’s Bristol office
• To ensure a professional and friendly environment for clients, visitors, and employees
• To manage essential administrative tasks while supporting the Bristol Facility Manager

Job Role Responsibilities:

Reception Responsibilities:

• Greet and assist visitors, ensuring a warm and professional welcome
• Answer and direct phone calls, manage inquiries, and take messages
• Schedule appointments and coordinate meeting room bookings
• Maintain the reception area, ensuring a tidy and organized workspace
• Ensure compliance with security and visitor management protocols
• Managing the door access system and ID card database
• Completing stock checks and processing orders for stationery and kitchen consumables

Facilities Support Responsibilities:

• Managing the day-to-day operations of the office
• Managing the Health & Safety compliance system, uploading evidence of safety checks and services, and closing out actions with sufficient evidence
• Completing Health & Safety weekly and monthly checks to maintain HSE compliance
• Assist with administrative tasks, including data entry, filing, and correspondence
• Support office operations by liaising with various departments
• Processing invoices in a timely manner and assisting to resolve queries with suppliers
• Maintaining all facilities-related documentation to ensure it is up to date and correct
• Manage and deliver the Office Induction process
• Supporting the Facility Manager with local and national projects as required

Experience / Skills / Knowledge / Qualifications:

• Previous experience in a receptionist or customer service role is preferred
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Professional demeanour with a customer-focused approach
• Ability to work independently and as part of a team
• Pro-active and self-motivated with a positive approach to tasks

Company Information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Receptionist / Facility Support looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.